Video Abstract Guidelines

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Video Abstract Guidelines Abstract Submission

Important Dates

Abstract Submission opens 10th May, 2026
Abstract Submission closes 15th June, 2026
Result of the submission is communicated to the author YTD

Suggested Video Categories

Videos may include, but are not limited to:

  • Surgical techniques
  • Reconstruction procedures
  • Radiation oncology procedures
  • Chemotherapy procedures
  • Evaluation and diagnostic techniques
  • Innovative technologies
  • Educational demonstrations
  • Multidisciplinary management approaches
  • Other head and neck oncology-related topics

Written Abstract Requirement

Each video submission must include a written abstract.
Abstract Specifications

  • Maximum word count: 300 words
  • The abstract should clearly describe:
    • Objectives
    • Technique or methodology
    • Clinical relevance
    • Outcomes or conclusions

Technical Specifications for Video Files

File Format

  • Accepted format: .mp4

Duration

  • Maximum video length: 8 minutes

Video Size

  • Maximum file size: 1.5 GB

Aspect Ratio

  • Preferred format: 16:9 widescreen
  • 4:3 format is acceptable
  • Avoid stretched or distorted video formatting

Audio

  • Clear narration or voice-over is recommended
  • Videos should preferably be self-explanatory
  • Excessive subtitles should be avoided where possible

Opening Slide

  • The video should begin with a title slide

Patient Privacy and Ethical Requirements

  • Patient confidentiality must be strictly maintained.
  • The following must not appear in the video:
    • Patient names
    • Initials
    • Hospital identification numbers
    • Any identifiable patient information
  • Written informed consent must be obtained from all patients appearing in the video.
  • Authors may be asked to provide proof of consent if requested by the scientific committee.

Review and Selection Process

  • Video submissions will be evaluated by an expert review panel.
  • Evaluation criteria may include:
    • Scientific value
    • Educational quality
    • Technical clarity
    • Innovation
    • Clinical relevance
    • Video production quality
  • The top-ranked videos may be selected for the Best Video Competition.
  • The scientific committee reserves the right to:
    • Accept or reject any submission
    • Reassign presentation categories
    • Withdraw any accepted video if necessary

Criteria for Disqualification (Video)

Submissions may be disqualified for any of the following:

  • Disclosure of author names or institutional affiliations within the abstract or video
  • Previously published videos
  • Videos previously presented at FHNO conferences
  • Manufacturer promotional or demonstration videos
  • Violation of patient confidentiality
  • Plagiarism or unethical content

AI Policy for Video Abstract Submission

Acceptable Use
AI tools may be used for:

  • Language editing
  • Voice enhancement
  • Subtitle assistance
  • Presentation structuring

Mandatory Disclosure
Authors must disclose any AI-assisted tools used during preparation.

Prohibited Use

  • Fabricated visuals or manipulated clinical outcomes
  • Misleading AI-generated demonstrations
  • AI-generated scientific conclusions without validation

Authors remain fully responsible for the accuracy and authenticity of submitted content.


Steps for Video Abstract Submission

  • Log in to the FHNO 2026 Kashmir submission portal
  • Select the "Video Abstract" category
  • Read all category-specific guidelines carefully
  • Enter video abstract details
  • Upload the video file in .mp4 format
  • Review all submission details
  • Click "Submit" to complete the process

General Video Submission Guidelines

  • FHNO 2026 Kashmir invites Video Abstract submissions demonstrating surgical techniques, innovative procedures, educational content, and other head and neck oncology-related work.
  • Video presentations must be based on original work performed by the presenting authors.
  • Video submissions will be reviewed by a scientific panel.
  • Selected videos may be:
    • Included in the Best Video Competition
    • Displayed during the conference on audiovisual screens
    • Featured in dedicated scientific sessions
  • Acceptance status and presentation category will be communicated via email.
  • All participating authors will receive a participation certificate.